Topics Chairman’s Checklist

Planning

Check watch for interval / re-start time

Agree target finish time with Chairman & Evaluators

For planning:

(2 min/person + 1 min eval + 1 min handover + 1 min contingency = 5 mins/speaker)

Identify speakers

Select timekeeper

Give list of speakers & topics to Topics Evaluator & Timekeeper

Agree signal for next speaker with Topics evaluator i.e. give the evaluator time to finish writing before announcing next Topic.

Start

Introduce yourself!

Explain Topics

Explain lights e.g. for usual 2 minute Topics:

Ø      Green – 1 min

Ø      Amber – 1½ mins

Ø      Red – 2 mins            (Off at  2½ mins)

Identify speaker, introduce Topic, then call speaker to lectern

Ask for times (probably best at the end when all have spoken)

Hand back to overall meeting Chairman for evaluations